Learn ReelBase

On your own storage — your NAS or drives. ReelBase never uploads your original files. A small ingest agent on your network reads them in place, creates lightweight previews, and sends only those previews and the clip's metadata to the ReelBase server. When you export to your editing software, the timeline points back to the originals on your storage.

This website is fully available in English and Spanish, and you can ask for your demo in Spanish. The ReelBase application itself is currently in English only.

No. AI is optional, and you can switch it on or off per clip and per ingest batch. Keyword search, tags, notes, lists, review and export all work without it. Settings shows an estimate of AI cost before you commit.

When you turn AI on, these providers process the data needed for each feature:

• Speech search and transcripts: the clip's audio is sent to OpenAI (Whisper) for transcription.
• Search by meaning: text such as transcripts and tags is sent to OpenAI to create embeddings.
• Visual auto-tagging: low-resolution frame sheets from the proxy are sent to Anthropic (Claude).

AI-generated tags are kept separate from the tags your team adds by hand. Original files are never sent.

No. You send a private review link, optionally protected with a passcode and an expiry date. Your client can play the cut, leave comments tied to the exact timecode, draw on the frame, and mark it Approved or Needs changes. Your team replies in threads and marks notes as resolved. With the DaVinci Resolve panel, the notes can be added to your timeline as markers.

Only lightweight previews and metadata:

• a 720p H.264 proxy of each clip, a poster frame and a hover-scrub sprite sheet
• technical metadata (duration, frame rate, resolution, file name and path) and a content fingerprint that identifies the clip even if the file is renamed or moved
• the tags, notes and lists your team adds
• transcripts, if you turn on the optional AI features for that clip

Original camera files stay on your storage.

• Your original files never leave your storage.
• Each workspace's data is kept separate from every other workspace.
• Accounts are invite-only — there's no public sign-up — and each person is an admin or a member.
• Sign-in is by email and password or Google.
• Review links are hard to guess and can carry a passcode and an expiry date.
• The ingest agent authenticates with its own key, which an admin can regenerate at any time.

See our Security page for more, or ask for a technical deep-dive demo.

ReelBase follows your storage. If a file disappears from a watched folder and isn't found anywhere else ReelBase watches, it's flagged as missing and, after a 24-hour grace period, ReelBase deletes only its own copies (the proxy and catalog entry). It never touches your source files, and drives that are offline are skipped.

To remove a whole workspace's data, your workspace admin can contact us. For personal information collected by this website, use our privacy request form.

We quote each team individually for now. Pricing depends on the size of your team, how much footage you keep in ReelBase (proxy storage), how many locations or ingest agents you run, and whether you use the optional AI features. There's no self-serve checkout: request a demo or contact us and we'll send a quote.

ReelBase hands off to Adobe Premiere Pro and DaVinci Resolve. You can export a selects list or rough cut as FCPXML (for Resolve), FCP7 XML (for Premiere Pro) or a CMX3600 EDL, or download a .zip of proxies for offline editing. There's also a DaVinci Resolve panel (requires Resolve Studio) and a Premiere Pro panel, which is currently unsigned and installs in debug mode.

For footage, the ingest agent uses FFmpeg, so it handles the formats FFmpeg can decode — including common camera and delivery formats such as H.264, H.265/HEVC, ProRes and DNxHD/DNxHR. Some proprietary raw formats can't be decoded; tell us what your cameras record and we'll confirm during a demo. AAF and OTIO export are on the roadmap.

• The web app runs in any modern browser. Copying files to your NAS from the Ingest tab works in Chrome and Edge only.
• The ingest agent runs on a Windows 10 or 11 PC on the same network as your storage. Its one-click installer includes everything it needs (Node.js and FFmpeg) and starts the agent automatically at sign-in. The installer isn't code-signed yet, so Windows SmartScreen shows a warning the first time.
• Editors need network access to the original files to relink after an export, or can work from a downloaded proxy .zip.

A macOS and Linux agent is on the roadmap.